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‘We’d love you to stick around’. But stick around where?

Data security and rentention in a cloud based infrastructure

Chris Wearmouth

17/05/2018


Here at Fuse Collaboration Services both our personal and professional email inboxes are receiving a steady flow of emails from companies asking us to stay on their mailing lists. This is the most obvious and public aspect of the new GDPR that is currently being implemented.

There are a couple of positive side-effects from these new regulations, not least that by forcing you to opt in to mailing lists to make sure you are only receiving what you want to receive a company will really know how engaged you are, making your email address all the more valuable when it comes to marketing.

Companies have been responding to the GDPR changes by re-working their data management policies, but how much time is being put into how these policies can be enacted day-to-day, especially away from the aforementioned marketing email lists?

For example, if you have written a policy that says that emails are going to be stored for one year before deletion, how are you going to store them away from an active email server (thereby reducing the burden on a day-to-day server), or keep hold of them once a member of staff leaves? Or what happens if data is accidentally deleted by a member of staff?

Furthermore, data security is made all the more important as more and more companies opt for a flexible working approach where their staff can work from remote locations, such as home or (dare we say it) a high street coffee chain with its free Wi-Fi access.

Domestic or public internet access networks are unlikely to have the same levels of security as a company's, which makes it all the more important that any data transfer between a central hub and remote laptop is encrypted and has the latest security.

Chris Evans of Computer Weekly has highlighted five areas which will impact the day-to-day work of the data storage manager under GDPR, including:

  • encryption;
  • detailed application-to-storage mapping;
  • security and audit;
  • validation of test and development requirements;
  • and collaborating closely with colleagues.

Ultimately, you need to be able to give all your customers, clients, stakeholders and staff the confidence that their data and documents are stored securely, but also in a way that allows you to respond to data requests quickly and efficiently without having to wade through a mound of irrelevant information.

You also need to have the peace of mind that any deleted information can be recovered within your policy timetables, whether they be one year, five years, or longer than that.

There is also a danger that you could be sucked into a one-size-fits-all approach using policy and storage templates that have been designed for organisations that are in a different sector or are of a vastly different size to your own.

Fuse's data back-up and storage solutions tick all of the boxes you need to have that peace of mind to concentrate on your main business, namely growing as a company, while also being tailored to your specific needs.

Fuse uses a mixture of cloud-based packages to meet your requirements and allow your staff to access their relevant information securely regardless of where they are working. Our solutions are also easy to monitor by your in-house IT team, so that in the unlikely event of a data breach it can be identified, resolved and reported quickly.

Give us a call on 01604 797979 and we can have a chat about how you can make sure your data policy matches your day-to-day operations and requirements.


Top Blog Posts From Fuse

 

 

Recovering Workflow History after 60 dayshttps://www.fusecollaboration.com/blog/recovering-workflow-history-after-60-daysRecovering Workflow History after 60 days
Simple Incoming Email with On Premises SharePoint and Exchangehttps://www.fusecollaboration.com/blog/simple-incoming-email-with-on-premises-sharepoint-and-exchangeSimple Incoming Email with On Premises SharePoint and Exchange
McAfee 8.7i "Could not contact Filter Driver", On Access Scan Disabledhttps://www.fusecollaboration.com/blog/mcafee-8-7i-could-not-contact-filter-driver-on-access-scan-disabledMcAfee 8.7i "Could not contact Filter Driver", On Access Scan Disabled
Dynamic Page Layouts in SharePoint 2013 - Part 1https://www.fusecollaboration.com/blog/dynamic-page-layouts-in-sharepoint-2013-part-1Dynamic Page Layouts in SharePoint 2013 - Part 1
Using Google to Authenticate with SharePoint 2013https://www.fusecollaboration.com/blog/using-google-to-authenticate-with-sharepoint-2013Using Google to Authenticate with SharePoint 2013

Recommended Pages

 

 

Hosted Skype for Businesshttps://www.fusecollaboration.com/technologies/skype-for-business/hosted-skype-for-businessHosted Skype for Business
Office 365 Backup Solutionshttps://www.fusecollaboration.com/technologies/office-365/office-365-backup-solutionsOffice 365 Backup Solutions
About Fuse Collaboration Serviceshttps://www.fusecollaboration.com/fuse-home/aboutAbout Fuse Collaboration Services
Skype for Businesshttps://www.fusecollaboration.com/technologies/skype-for-businessSkype for Business
Privacy Policyhttps://www.fusecollaboration.com/fuse-home/privacy-policyPrivacy Policy

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Fuse Collaboration Services is a Cloud Solution Provider and Microsoft Gold Partner specialising in delivering SharePoint, Skype for Business, and Azure cloud-based solutions. Based in Northampton, UK.

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Better Mobile 4G and the Portable Office3089<p class="lead">​​<img class="img-responsive float-right" src="/ourblog/Blog%20Site%20Images/OneDrive-for-Business-App.png" alt="OneDrive for Business App" style="max-width&#58;300px;margin&#58;5px;" />Transport for London’s (TfL) plans to roll out 4G across the London Undergound network are continuing apace, with the <a href="http&#58;//www.cityam.com/287267/tfl-moves-step-closer-offering-4g-mobile-coverage-tube-2019" target="_blank">recent news</a> that this will likely include the new Elizabeth Line (aka CrossRail) and the planned C​rossRail 2 and Northern Line extension projects.</p><p>Suppliers and interested parties have had until July 6th to submit a selection questionnaire, which will then be evaluated before a more thorough tender goes out in early August.</p><p>City AM reports that companies will be competing to construct a commercial fibre optic network and the provision of a public WiFi service in specified TfL stations. The plan Is for the first stations to get connected during 2019, taking the capital one step closer to being a fully mobile working environment.​</p><p>WiFi already exists in some Tube stations, as it does on large parts of the train network across the country – even if the actual internet speeds vary widely depending on whereabouts you are!</p><p>Both TfL and the train companies will be heavily promoting the virtues of this type of connectivity for both leisure and work use, and it is popular here in the East Midlands, where we have a mixture of commuters heading into either London or Birmingham and companies who have to travel to see their clients.</p><p>But in the same way as nothing can beat the quality of a film that is already downloaded to your device, you need to make sure you have the processes and protocols in place for your mobile working to make sure you do not lose​ work unnecessarily. After all, there is nothing more frustrating than concentrating hard for an hour, only to see your work disappear because the saving process has not worked properly!</p><div class="well well-lg bg-color4 lead"><p>Here are Fuse’s top tips for your mobile working&#58;</p><ol><li>Make sure you have OneDrive syncing in place, so that when you save your document to your device it will automatically update onto your online OneDrive folder as soon as you are back online, thereby ensuring that your company work remains up-to-date<br></li><li>Do not get too reliant on having internet connectivity when you are on the move. Access to online resources may not be available for the duration of your whole journey, and even if your device is connected to the on-train WiFi the actual internet speeds will vary depending on whereabouts you are, or if you are in a tunnel<br></li><li>Have processes and checklists in place – even if they are just your own individual way of working, not official company policy – to ensure that you always download what you need onto your machine before you travel<br></li></ol></div>​ <p class="lead">Here at Fuse we believe that having the wherewithal to work effectively on the move is an integral part of the modern office. This includes OneDrive syncing being set up on all your machines, working with you to develop robust working practices for all your staff, and proactively making sure that your IT provision works to meet your needs, not the other way around.</p><div class="well well-lg"><p class="lead">Get in touch to find out how we can make sure that you have the great IT provision your organisation deserves! Call 01604 797979 or <a href="/_layouts/15/FIXUPREDIRECT.ASPX?WebId=4fc45909-2b6d-48b9-bcf9-a446e9d472d6&amp;TermSetId=c98895cd-d37f-4406-9cff-5480b4f829b6&amp;TermId=218eb0be-10f6-490a-82a7-a7fd47c8de90">send us an enquiry​​​</a></p>​ </div> | Chris Wearmouth | 693A30232E777C6675736563735C632E776561726D6F757468 i:0#.w|fusecs\c.wearmouth18/07/2018 23:00:002018-07-18T23:00:00ZAs better 4G rolls out across the nation how are you going to make your office truly mobile?As better 4G rolls out across the nation how are you going to make your office truly mobile?16/08/2018 23:16:202038htmlFalseaspx

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