Skip Ribbon Commands
Skip to main content

How to enable indexing of Office Document keywords in MOSS / SharePoint

 

James Strugnell
Andrew Walman

24/06/2009

This one cost me a couple of days the first time round and then a couple of hours a month later because I'd forgotten the solution. Think I'd better write this down.
 
The problem:
I was bemused to find that, out of the box, SharePoint was not returning results on a search based on specified keywords. I'd checked that there were documents that contained the keywords I was searching for and also made sure that the documents were showing up at all in search. In fact, documents were showing up for all Word metadata fields other than Keywords. It seems to me that, of any of the fields, Keywords would be the one that should be indexed. Well this was not the case.
 
I tried a variety of things and very nearly gave up but eventually cracked it.
 
The solution:
I'm not going to go into why this works, I'm just going to give you the steps:
  1. Go to the SSP admin site
  2. Go to Metadata Properties in Search Administration
  3. Find the Property Name “DocKeywords”
  4. Click on Office:5(Text) which should appear in the same row
  5. Tick “Include values for this property in the search index”
  6. Click OK
  7. I think a full index will need to run before documents begin to show up

That's it, or at least I think that's it. I tried so many things before these steps that I can't be sure it wasn't a combination of things. All I know is that if I untick that box and reindex it stops working. So I'm fairly confident this is the key. Happy days.


 About us

Fuse Collaboration Services is a Cloud Solution Provider and Microsoft Gold Partner specialising in delivering SharePoint, Skype for Business, and Azure cloud-based solutions. Based in Northampton, UK.

Microsoft Gold Partner Logo showing 5 competencies

Read more

 Latest Tweets

 Latest Blog

 

 

SharePoint - The Production Hub of Every Efficient Modern Office923<p class="lead">Monty Python's quest for the holy grail took King Arthur up hill and down dale, through woods and across rivers, and past challenges a-plenty.</p><p class="lead">Every business has its own quest for as high a level of productivity as possible, and fortunately you don't have to overcome the Black Knight to reach your ultimate goal.</p><p>But it is a journey worth taking, as according to some research undertaken by Nucleus Research in 2016 nearly 5 percent of GDP in the United States was lost in productivity costs as employees searched for content within their company's systems, with a further 3.6 percent of GDP spent on re-creating content that had already been lost.</p><p>For a company that turns over £10 million per annum this is equivalent to £460,000 of needless productivity costs simply searching through archives and £360,000 of content re-creation costs.</p><p>This has been recognised by some of the world's most outstanding businesses, with 85 percent of Fortune 500 companies already using SharePoint, Microsoft's collaboration software, to underpin their continued success.</p><p>But you don't have to have turnover in the billions of pounds to reap the benefits of a relatively small investment in SharePoint.</p><p>SharePoint gives you a clear and concise entry point both into your archives and current content, and allows you to share and work on many types of documents within your working groups in real time. No waiting for one person to finish editing before you make amendments, no laborious wading through folders upon folders of content from times past, just simple and easy processes wherever you are in the world and whatever device you are using.</p><p>SharePoint is an integral part of our operations here at Fuse, which means that we know just how to make the most of its impressive capabilities. We also know that there is no such thing as an 'off the shelf' solution to any organisation, and we take the time to work with you to find out exactly what you want and how we can help you achieve it.</p><p>Proactive businesses are successful businesses, so get ahead of the curve with <a href="/_layouts/15/FIXUPREDIRECT.ASPX?WebId=4fc45909-2b6d-48b9-bcf9-a446e9d472d6&amp;TermSetId=c98895cd-d37f-4406-9cff-5480b4f829b6&amp;TermId=5abcf6c4-2a4a-45fa-af70-4468462b3732">SharePoint​​</a>.</p><hr /><div class="well"><p> <strong>Jargon busting</strong><br><em>SharePoint</em>&#58; Microsoft's collaboration software that lets your working groups share documents, information, news and apps in a secure and easily accessible place. SharePoint is available both as a stand-alone product and as part of Office 365, and is the hub of any successful modern office</p><p> <strong>How it works</strong><br>SQL databases (configuration, services and content) deliver content to web clients through both a web browser as well as tightly-integrated Office applications and the Windows operating system</p><p>The base platform provides authentication, workflow, content, search and data processing services</p><p>APIs and service end points allow the platform to be extended through development, while the interface look-and-feel can be customised through common web development tools.​</p></div>​ | Chris Wearmouth | 693A30232E777C6675736563735C632E776561726D6F757468 i:0#.w|fusecs\c.wearmouth04/04/2018 23:00:002018-04-04T23:00:00ZSharePoint reduces time spent searching for and duplicating content21/04/2018 23:36:211151htmlFalseaspx

 Contact us

Our address
12 Brookfield, Duncan Close
Moulton Park, Northampton
NN3 6WL
P: +44(0)1604 797979
Contact Us