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New SharePoint 2010 Websites Launched

 

Fiona Lennard

11/11/2011

​We're pleased to announce the launch of a new website which we developed and now host on the SharePoint 2010 platform. Coba-IT and Coba Education are sister companies who wanted a joint web platform to help streamline their web content management processes and boost their social presence. We have implemented a HTML 5 web design with a modern feel and the client is very happy with the result (as are we!).

Take a look:

So what's in the box?

  • Home page with a jquery driven slider
  • Drop down navigation menu, driven by site information architecture
  • Social links
  • Footer Links listings
  • Several content areas and web part zones
  • FBA authentication
  • Single Master Page for both sites
  • Multiple CSS files
  • List driven functionality
  • Content Manager Wiki
  • External Data driven Jobs pages
  • Anonymous mode performance tweaks
  • SEO Friendly Shortened URLs

You Want Details?

Single Site Collection

I'll dig a little deeper into some of the features in these websites. I guess the most interesting aspect is that both of these websites are actually running off the same SharePoint site collection and are using the exact same master page. We've implemented a configuration list that detects the url of the current site and renders the appropriate information for the current domain. We are already in the planning stages for a third site that can feasibly use the same master page again. Of course we have also implemented a separate stylesheet for each site in order to brand appropriately. The path to the CSS file is again stored in the configuration list and injected into the page dynamically.

FBA

FBA has implemented and will be utilised in the future to allow IT consultants, teachers and schools to register and have access to their personalised areas for Timesheets, Booking History's and Teacher details. This has been built on top of the very useful SharePoint 2010 FBA codeplex project.

List Driven CQWP Pages 

We have a couple of list driven pages (the News and Meet the Staff pages). Due to the stylistic requirements for these pages we wanted to remove the chance of content editors either inputting custom styles or struggling to maintain consistency within the pages. To do this we used 2 custom lists, one for each page, and then used the Content Query Web Part to render out the content in the required format. Users just need to maintain the lists via the provided forms and the pages are updated automatically.

Performance Tweaks

Where possible we always like to improve the performance for internet facing websites. This includes minifying and combining JavaScript and CSS files, configuring all Caching settings and also sticking to clean HTML. We have struggled a bit with the out-of-the-box content editor and may look at alternatives in the future.

Want to find out more?

If you are interested in finding out more about this project, or are looking for a new website of your own, let's talk... 

 

 


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Fuse Collaboration Services is a Cloud Solution Provider and Microsoft Gold Partner specialising in delivering SharePoint, Skype for Business, and Azure cloud-based solutions. Based in Northampton, UK.

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How to use SaaS solutions to identify sensitive data1497<p class="lead">​​​​​​​​​​​This article is going to look specifically at how we implement the use of software (SaaS) to enable your organisation to become ready for the GDPR quickly and easily, without interruption to your end users.</p><p> <strong>The first step in getting ready for the GDPR is to know what data your organisation holds</strong>. At the time of writing this article, the new legislation is only <strong>268 </strong>days away and the four main questions you n​eed to be able to answer to ensure your organisation is ready are&#58;</p><ul><li>What data does your organisation hold?</li><li>Where is the data kept?</li><li>Why do you need to use or keep the data?</li><li>Do you have consent to use the data?​</li></ul><div class="thumbnail"> <img class="img-responsive" alt="A padlock on a background of binary data" src="/ourblog/PublishingImages/Pages/How-to-use-SaaS-solutions-to-identify-your-data,-ensuring-your-organisation-is-ready-for-the-GDPR/shutterstock%20Data%20protection%20GDPR%20blog.jpg" style="max-width&#58;500px;" />​</div>​ <h3>What is defined as sensitive data under the GDPR?</h3><p>In terms of the GDPR, sensitive data is defined as personal data, but goes further than the Data Protection Act and includes online identifiers such as an IP address. The GDPR applies to both automated personal data and manual filing systems. You can be held responsible for breaching the GDPR by allowing personal data to be compromised either by&#58;</p><p>Misuse - using data for purposes other than that defined and recorded&#160;consent given for;</p><p>or </p><p>for data breaches, even if the breach was a malicious act (hacking), if you can't prove you had adequate data security measures and processes.&#160;​</p><div class="row"><div class="col-md-6"><h4>Will my company have GDPR sensitive data?</h4><p>Data that can identify any individual, such as a name, National Insurance number, passport, IP address or even biometric data - a soon as this is recorded in any system, in a file, a database record, or even on paper - that data then falls under the remit of the GDPR. As every organisation has staff records, every company will be affected by GDPR to some extent. </p><p>However, the more individuals you deal with, and the longer you hold that data for, the more prone you are to breaches of the legislation. Companies that perform data processing, even on behalf of other companies, and particularly those that use personal data records for multiple purposes (for example re-marketing) are at most exposure to GDPR.</p></div> <div class="col-md-6"><h4>​Examples of who will be most affected&#58;&#160;</h4><ul><li>Retailers – High street shops and online retailers storing customer profiles</li><li>Health Sector -&#160; Hospitals, doctor’s surgeries, scientific research organisations, pharmaceutical companies, with patient records</li><li>Education sector - Schools, colleges and universities, storing current and past student records</li><li>Financial sector – Banks, mortgage and insurance providers, with customer accounts</li><li>Recruitment companies - candidate records</li><li>Charity organisations - records of donors and recipients</li><li>Estate Agents - vendor and client records </li><li>Legal profession – Solicitors, CPS and courts - client records.</li></ul> ​</div></div><hr />​ <h3>​How to identify data and ensure all your data is GDPR compliant?&#160;</h3><p>There is an easy and quick way to find out what data you hold and you will be relieved to know we work alongside companies that are currently releasing SaaS solutions that are designed purely to scan, discover and analyse your data, to ensure you only hold data that is GDPR compliant.&#160;&#160;<br></p><p>Our Partners have solutions that use metadata to scan and analyse data which has enabled the migration of data to SharePoint for some time. 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Additional columns appear alongside your files with a “true” or “false” label showing whether the files are compliant with the GDPR and our team of consultants are experienced in using this technology and can advise you depending on your specific IT infrastructure.</p><hr /><h3>Hype around the GDPR&#160;</h3><p>There is a lot of hype around the new GDPR coming out in May which appears to be fairly negative but instead of viewing it as a tiresome challenge that your organisation must overcome, I would advise viewing it as an excellent opportunity to gain a competitive edge within the market. Whatever your opinion is and I doubt there are many companies that relish the additional resources that will be needed to comply; from a customer’s perspective, it <strong>must </strong>be a good thing. The trust in any business relationship is one of the fundamental reasons why you have a successful company. In an age where we frequently see headlines describing yet another data breach, damage to a business’s brand and reputation is an expensive result of avoiding being compliant with the new regulations.</p><hr /><h3>What to do right now!&#160;</h3><p>The key decision makers in your organisation need to be made aware of the GDPR. They need to know that the first thing they need to do is to find out what data their organisation holds. This is where we come in.</p><p>Although GDPR isn’t an IT issue as it will ultimately fall to the responsibility of who is currently responsible for your Data Protection E.g. Compliance Managers, Data Protection Officers, Data Controllers and Office Managers, the team at Fuse will be able to provide a technical solution to determining what data is held.</p><p>Before any amendments to existing internal procedures, policies or customer facing documentation such as websites and application forms can be changed they must know what is relevant to the GDPR. It may be the case that a lot of the data you hold is ROT and this can simply be deleted. If you have a completely unstructured filing system and want to take the opportunity to improve the efficiency of your business we don't just offer technical expertise, we are experienced in developing proofs of concept, functional and technical specifications. We can either then take responsibility for delivering the project or work alongside your IT departments providing a technical lead.</p><p>It doesn’t matter whether you have an inhouse IT department or not as we can work alongside existing IT managers, Compliance or HR managers. An IT consultancy needs to be your first port of call as they can advise you as to which is the best SaaS solution for your business depending on the size of your business and your budget. Having expert knowledge of your IT infrastructure and how it works is important to ensure that the right solutions are used. The benefits of using SaaS is that your end users are not interrupted and your IT departments are not impacted either. </p><p>You need to weigh up the cost of using an IT consultancy who can implement the right tools against the extra resources it will take to trawl through and analyse your data manually. This can seem daunting, but it’s a great opportunity to get your data in order and have confidence that your organisation can be proud of its commitment to protecting the data of its employees, customers and suppliers.​</p><div class="well well-lg"><p class="lead">If you want further advice or a quote on how we can help you get ready for the GDPR call Fuse today on 01604 797979 or <a href="/_layouts/15/FIXUPREDIRECT.ASPX?WebId=4fc45909-2b6d-48b9-bcf9-a446e9d472d6&amp;TermSetId=c98895cd-d37f-4406-9cff-5480b4f829b6&amp;TermId=218eb0be-10f6-490a-82a7-a7fd47c8de90">contact us​</a></p></div>​l.ozier@fusecollaboration.com | Louise Ozier | 693A30232E777C6675736563735C6C2E6F7A696572 i:0#.w|fusecs\l.ozier28/08/2017 23:00:002017-08-28T23:00:00Z Ensuring your organisation is ready for the GDPR21/11/2017 00:36:156335htmlFalseaspx

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