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Six steps to using technology to help make your holiday more relaxing

Chris Wearmouth

18/06/2018


​​ We are now in the summer holiday season, and here is Fuse’s guide to making your days away as relaxing as possible.

1. Have a personal policy

Before you go away give yourself a personal policy as to what your attitude towards work-related stuff will be while you’re out of the office. If you get 100 emails a day you know that you will spend the first few days back at work sifting through them, so make things more relaxed all round by allocating a few minutes to go through your inbox each morning and evening.

Know in advance what is going to be deleted, what will be able to wait until you are back at your desk, and what is likely to be urgent, so that you are able to relax while you are away knowing that anything important has been dealt with, and what you are going to have to work on while your tan is fading.

This also applies to phone calls – who will you answer? Give yourself an internal ‘yes’ list to that question.

2. Be disciplined

Once you have your personal policy in place, stick to it. Don’t go beyond your allocated time for emails or surreptitiously surfing for news, information and office gossip on the sly next to the swimming pool. Don’t answer the phone to someone you said you were not going to answer; make it clear on your voicemail and out-of-office autoreply that you are away and who to contact instead.

Get your emails done and put the phone down, or use it for what it was intended for, namely music, photos and funny videos of cats on YouTube.

3. Trust your team

Have faith in the people you work with, or who work for you, to keep things running while you are away.

It is really important for morale that people know that they can be trusted. They will have more ownership and engagement with their work and will develop into better staff members as a result.

Someone in the office will have your number if they need to get hold of you, and make sure that they know that they can contact you if there is an urgent question or if a crisis arises. After all, you don’t want to be walking back into a storm that could have been prevented by a simple phone call.

4. Have access to everything you need on your device

Just in case you do need to do something work related that extends beyond replying to an email or text message make sure that your smartphone, tablet or laptop has access to all of the information and documents that you might need to manage a crisis while you’re away from your desk.

Microsoft packages such as SharePoint and OneDrive give you access to your documents, whether you are using a work computer or your own tablet or smartphone. Plus we can set up your devices to partition your work and personal information so that if you happen to mislay your phone or tablet then data can be deleted remotely from your office.

Having the knowledge that you can deal with a crisis in the unlikely event of it cropping up will make your time away all the more relaxing.

5. Be honest with your family

Your family wants you to be switched on to them, not switched on to work. Be open and honest with what you are going to be doing each day and when. If you are going to give yourself 30 minutes a day on your email tell them and make yourself accountable if you go over that time needlessly.

Your partner and children might not want you to be doing work while you are away from the office, but they will understand if it helps you relax by doing a couple of bits and pieces here or there. Don’t hide away or be secret; all this does is encourage tension to build and spoil what should be an enjoyable time.

6. Don’t call it ‘annual leave’ on your voicemail or autoreplies

You’re out of the office. You’re on holiday. You’ve earned your time away. It’s not ‘annual leave’, which makes it sound like someone has reluctantly let you loose from the shackles that tie you to your desk. Semantics are sub-consciously important, so make sure that your holiday is exactly that – holiday, not work in the sun.

Have fun this summer!​


Top Blog Posts From Fuse

 

 

Simple Incoming Email with On Premises SharePoint and Exchangehttps://www.fusecollaboration.com/blog/simple-incoming-email-with-on-premises-sharepoint-and-exchangeSimple Incoming Email with On Premises SharePoint and Exchange
Recovering Workflow History after 60 dayshttps://www.fusecollaboration.com/blog/recovering-workflow-history-after-60-daysRecovering Workflow History after 60 days
Using Google to Authenticate with SharePoint 2013https://www.fusecollaboration.com/blog/using-google-to-authenticate-with-sharepoint-2013Using Google to Authenticate with SharePoint 2013
Dynamic Page Layouts in SharePoint 2013 - Part 1https://www.fusecollaboration.com/blog/dynamic-page-layouts-in-sharepoint-2013-part-1Dynamic Page Layouts in SharePoint 2013 - Part 1
Using Microsoft Azure Active Directory for SharePoint 2013 Authenticationhttps://www.fusecollaboration.com/blog/using-microsoft-azure-active-directory-for-sharepoint-2013-authenticationUsing Microsoft Azure Active Directory for SharePoint 2013 Authentication

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Skype for Businesshttps://www.fusecollaboration.com/technologies/skype-for-businessSkype for Business
Privacy Policyhttps://www.fusecollaboration.com/fuse-home/privacy-policyPrivacy Policy
About Fuse Collaboration Serviceshttps://www.fusecollaboration.com/fuse-home/aboutAbout Fuse Collaboration Services
Microsoft Azure Solutionshttps://www.fusecollaboration.com/technologies/azureMicrosoft Azure Solutions
SharePoint Consulting, Design and Developmenthttps://www.fusecollaboration.com/technologies/sharepointSharePoint Consulting, Design and Development

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Better Mobile 4G and the Portable Office3089<p class="lead">​​<img class="img-responsive float-right" src="/ourblog/Blog%20Site%20Images/OneDrive-for-Business-App.png" alt="OneDrive for Business App" style="max-width&#58;300px;margin&#58;5px;" />Transport for London’s (TfL) plans to roll out 4G across the London Undergound network are continuing apace, with the <a href="http&#58;//www.cityam.com/287267/tfl-moves-step-closer-offering-4g-mobile-coverage-tube-2019" target="_blank">recent news</a> that this will likely include the new Elizabeth Line (aka CrossRail) and the planned C​rossRail 2 and Northern Line extension projects.</p><p>Suppliers and interested parties have had until July 6th to submit a selection questionnaire, which will then be evaluated before a more thorough tender goes out in early August.</p><p>City AM reports that companies will be competing to construct a commercial fibre optic network and the provision of a public WiFi service in specified TfL stations. The plan Is for the first stations to get connected during 2019, taking the capital one step closer to being a fully mobile working environment.​</p><p>WiFi already exists in some Tube stations, as it does on large parts of the train network across the country – even if the actual internet speeds vary widely depending on whereabouts you are!</p><p>Both TfL and the train companies will be heavily promoting the virtues of this type of connectivity for both leisure and work use, and it is popular here in the East Midlands, where we have a mixture of commuters heading into either London or Birmingham and companies who have to travel to see their clients.</p><p>But in the same way as nothing can beat the quality of a film that is already downloaded to your device, you need to make sure you have the processes and protocols in place for your mobile working to make sure you do not lose​ work unnecessarily. After all, there is nothing more frustrating than concentrating hard for an hour, only to see your work disappear because the saving process has not worked properly!</p><div class="well well-lg bg-color4 lead"><p>Here are Fuse’s top tips for your mobile working&#58;</p><ol><li>Make sure you have OneDrive syncing in place, so that when you save your document to your device it will automatically update onto your online OneDrive folder as soon as you are back online, thereby ensuring that your company work remains up-to-date<br></li><li>Do not get too reliant on having internet connectivity when you are on the move. Access to online resources may not be available for the duration of your whole journey, and even if your device is connected to the on-train WiFi the actual internet speeds will vary depending on whereabouts you are, or if you are in a tunnel<br></li><li>Have processes and checklists in place – even if they are just your own individual way of working, not official company policy – to ensure that you always download what you need onto your machine before you travel<br></li></ol></div>​ <p class="lead">Here at Fuse we believe that having the wherewithal to work effectively on the move is an integral part of the modern office. This includes OneDrive syncing being set up on all your machines, working with you to develop robust working practices for all your staff, and proactively making sure that your IT provision works to meet your needs, not the other way around.</p><div class="well well-lg"><p class="lead">Get in touch to find out how we can make sure that you have the great IT provision your organisation deserves! Call 01604 797979 or <a href="/_layouts/15/FIXUPREDIRECT.ASPX?WebId=4fc45909-2b6d-48b9-bcf9-a446e9d472d6&amp;TermSetId=c98895cd-d37f-4406-9cff-5480b4f829b6&amp;TermId=218eb0be-10f6-490a-82a7-a7fd47c8de90">send us an enquiry​​​</a></p>​ </div> | Chris Wearmouth | 693A30232E777C6675736563735C632E776561726D6F757468 i:0#.w|fusecs\c.wearmouth18/07/2018 23:00:002018-07-18T23:00:00ZAs better 4G rolls out across the nation how are you going to make your office truly mobile?As better 4G rolls out across the nation how are you going to make your office truly mobile?12/12/2018 07:16:1810177htmlFalseaspx

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