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Have you forgotten about the WannaCry Cyber Attacks already?

Louise Ozier

25/05/2017


​​​​ The NHS cyber attacks were less than two weeks ago yet it feels like it’s been far longer. So much has happened since and if updating your IT infrastructure was on your agenda but has now been put to one side due to other tasks taking priority read on...

Nobody in the IT world wants to say “I told you so” following  the recent events but the NHS cyber attack should have made Managing Directors globally,  sit up and listen to their IT advisors. Everyone knows that technology evolves at an alarming pace and our generation has seen the fastest change in this… at least until we land on Mars.

This means instead of ignoring the IT gurus, we should be taking on board their advice and expertise, particularly around cybersecurity; trust us, it’ll save you money in the long run. Why are we not listening to the experts who thankfully know everything about ransomware, patch management, nibbles, craplets and DOS attacks? (High five if you know any of that!)

Put it this way: If a doctor told you that you had a hole in your heart requiring immediate surgery, otherwise it’s game over, you would agree to it being patched up immediately, right? The health of your business is just as critical. The body of your business is reliant on your IT infrastructure for keeping your business profitable whilst also allowing the lunchtime google sessions! Your out of date software, your lack of adequate back up and your ancient operating system are causing holes that are potentially lethal for your business.

Hackers are more advanced now than ever before , potentially sitting In your system undetected for, on average, over two hundred days. You need to be ready with the most up-to-date defences you can. The most frustrating part of what has recently happened is that there will be companies out there who will listen to the news, read it in the papers and yet still take the risk, genuinely believing that it will happen to them. If it hasn’t already been drilled in, take a look at a breakdown of last years’ statistics:

http://www.hackmageddon.com/category/security/cyber-attacks-statistics/

Still don’t think you’re at risk?

If the cost implication of a hack doesn’t shock you in to action (and after reading these five case studies from top corporate losses I think it will - https://hotforsecurity.bitdefender.com/blog/top-5-corporate-losses-due-to-hacking-1820.html), then what about the other crippling effects of a hacking that, ultimately, could have been prevented?

Your reputation would take a hit, especially if thousands of customer’s valuable data including their full names, logins, passwords, e-mails, home addresses, purchase history, and credit card numbers are stolen. It’s a company’s responsibility and legal requirement to keep this information safe. Your customers may jump ship to another competitor, meaning a further hit on your profitability.

In 2016, two thirds of large UK businesses were hit by a cyber breach or attack. Could this number have been reduced? We know it can.

Fuse Collaboration are experts in the following:

  • Cyber Security - ask us about a free cyber security assessment
  • Automated Patch management - find and block those holes 
  • Back up and disaster recovery - don't let an attack stop your business
  • Azure and Office 365 - Migrate to the cloud and away from ageing infrastructure

Our services include a bespoke combination of business consulting, infrastructure design, SharePoint development and managed services and as a certified Microsoft Gold Partner you have that added reassurance that your business is in the right hands.

Any upgrades to your infrastructure can be phased in over a time suitable to your users, business demands and your budget. Our team are experts in delivering what you want - call us on 01604 797979


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Allowing anonymous users to add items to SharePoint listshttps://www.fusecollaboration.com/blog/allowing-anonymous-users-to-add-items-to-sharepoint-listsAllowing anonymous users to add items to SharePoint lists
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About Fuse Collaborationhttps://www.fusecollaboration.com/fuse-home/aboutAbout Fuse Collaboration
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Fuse Collaboration Services is a Cloud Solution Provider and Microsoft Gold Partner specialising in delivering SharePoint, Skype for Business, and Azure cloud-based solutions. Based in Northampton, UK.

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How to use SaaS solutions to identify sensitive data1497<p class="lead">​​​​​​​​​​​This article is going to look specifically at how we implement the use of software (SaaS) to enable your organisation to become ready for the GDPR quickly and easily, without interruption to your end users.</p><p> <strong>The first step in getting ready for the GDPR is to know what data your organisation holds</strong>. At the time of writing this article, the new legislation is only <strong>268 </strong>days away and the four main questions you n​eed to be able to answer to ensure your organisation is ready are&#58;</p><ul><li>What data does your organisation hold?</li><li>Where is the data kept?</li><li>Why do you need to use or keep the data?</li><li>Do you have consent to use the data?​</li></ul><div class="thumbnail"> <img class="img-responsive" alt="A padlock on a background of binary data" src="/ourblog/PublishingImages/Pages/How-to-use-SaaS-solutions-to-identify-your-data,-ensuring-your-organisation-is-ready-for-the-GDPR/shutterstock%20Data%20protection%20GDPR%20blog.jpg" style="max-width&#58;500px;" />​</div>​ <h3>What is defined as sensitive data under the GDPR?</h3><p>In terms of the GDPR, sensitive data is defined as personal data, but goes further than the Data Protection Act and includes online identifiers such as an IP address. The GDPR applies to both automated personal data and manual filing systems. You can be held responsible for breaching the GDPR by allowing personal data to be compromised either by&#58;</p><p>Misuse - using data for purposes other than that defined and recorded&#160;consent given for;</p><p>or </p><p>for data breaches, even if the breach was a malicious act (hacking), if you can't prove you had adequate data security measures and processes.&#160;​</p><div class="row"><div class="col-md-6"><h4>Will my company have GDPR sensitive data?</h4><p>Data that can identify any individual, such as a name, National Insurance number, passport, IP address or even biometric data - a soon as this is recorded in any system, in a file, a database record, or even on paper - that data then falls under the remit of the GDPR. As every organisation has staff records, every company will be affected by GDPR to some extent. </p><p>However, the more individuals you deal with, and the longer you hold that data for, the more prone you are to breaches of the legislation. Companies that perform data processing, even on behalf of other companies, and particularly those that use personal data records for multiple purposes (for example re-marketing) are at most exposure to GDPR.</p></div> <div class="col-md-6"><h4>​Examples of who will be most affected&#58;&#160;</h4><ul><li>Retailers – High street shops and online retailers storing customer profiles</li><li>Health Sector -&#160; Hospitals, doctor’s surgeries, scientific research organisations, pharmaceutical companies, with patient records</li><li>Education sector - Schools, colleges and universities, storing current and past student records</li><li>Financial sector – Banks, mortgage and insurance providers, with customer accounts</li><li>Recruitment companies - candidate records</li><li>Charity organisations - records of donors and recipients</li><li>Estate Agents - vendor and client records </li><li>Legal profession – Solicitors, CPS and courts - client records.</li></ul> ​</div></div><hr />​ <h3>​How to identify data and ensure all your data is GDPR compliant?&#160;</h3><p>There is an easy and quick way to find out what data you hold and you will be relieved to know we work alongside companies that are currently releasing SaaS solutions that are designed purely to scan, discover and analyse your data, to ensure you only hold data that is GDPR compliant.&#160;&#160;<br></p><p>Our Partners have solutions that use metadata to scan and analyse data which has enabled the migration of data to SharePoint for some time. It’s this technology that’s enabled these new solutions to be <strong>created specifically for the use of identifying what data you have and if it is GDPR compliant</strong>. Using NPL (Natural programming language) such as “name”, “address” or “credit card number”) this process can be done in days not months and can easily identify documents in unstructured databases, file shares and SharePoint. </p><p>The discovery phase of the SaaS tool is an important part of the new solutions as they are designed around common datatypes that can be tagged easily e.g. names, addresses, age of document, author of document, credit card numbers, postcodes IP addresses. The solution we use comes with predetermined taxonomies which can be edited easily, to reflect the sector that your organisation works within. Dashboards are then accessed with detailed data analysis which identifies the data that will not be compliant with the GDPR. Additional columns appear alongside your files with a “true” or “false” label showing whether the files are compliant with the GDPR and our team of consultants are experienced in using this technology and can advise you depending on your specific IT infrastructure.</p><hr /><h3>Hype around the GDPR&#160;</h3><p>There is a lot of hype around the new GDPR coming out in May which appears to be fairly negative but instead of viewing it as a tiresome challenge that your organisation must overcome, I would advise viewing it as an excellent opportunity to gain a competitive edge within the market. Whatever your opinion is and I doubt there are many companies that relish the additional resources that will be needed to comply; from a customer’s perspective, it <strong>must </strong>be a good thing. The trust in any business relationship is one of the fundamental reasons why you have a successful company. In an age where we frequently see headlines describing yet another data breach, damage to a business’s brand and reputation is an expensive result of avoiding being compliant with the new regulations.</p><hr /><h3>What to do right now!&#160;</h3><p>The key decision makers in your organisation need to be made aware of the GDPR. They need to know that the first thing they need to do is to find out what data their organisation holds. This is where we come in.</p><p>Although GDPR isn’t an IT issue as it will ultimately fall to the responsibility of who is currently responsible for your Data Protection E.g. Compliance Managers, Data Protection Officers, Data Controllers and Office Managers, the team at Fuse will be able to provide a technical solution to determining what data is held.</p><p>Before any amendments to existing internal procedures, policies or customer facing documentation such as websites and application forms can be changed they must know what is relevant to the GDPR. It may be the case that a lot of the data you hold is ROT and this can simply be deleted. If you have a completely unstructured filing system and want to take the opportunity to improve the efficiency of your business we don't just offer technical expertise, we are experienced in developing proofs of concept, functional and technical specifications. We can either then take responsibility for delivering the project or work alongside your IT departments providing a technical lead.</p><p>It doesn’t matter whether you have an inhouse IT department or not as we can work alongside existing IT managers, Compliance or HR managers. An IT consultancy needs to be your first port of call as they can advise you as to which is the best SaaS solution for your business depending on the size of your business and your budget. Having expert knowledge of your IT infrastructure and how it works is important to ensure that the right solutions are used. The benefits of using SaaS is that your end users are not interrupted and your IT departments are not impacted either. </p><p>You need to weigh up the cost of using an IT consultancy who can implement the right tools against the extra resources it will take to trawl through and analyse your data manually. This can seem daunting, but it’s a great opportunity to get your data in order and have confidence that your organisation can be proud of its commitment to protecting the data of its employees, customers and suppliers.​</p><div class="well well-lg"><p class="lead">If you want further advice or a quote on how we can help you get ready for the GDPR call Fuse today on 01604 797979 or <a href="/_layouts/15/FIXUPREDIRECT.ASPX?WebId=4fc45909-2b6d-48b9-bcf9-a446e9d472d6&amp;TermSetId=c98895cd-d37f-4406-9cff-5480b4f829b6&amp;TermId=218eb0be-10f6-490a-82a7-a7fd47c8de90">contact us​</a></p></div>​l.ozier@fusecollaboration.com | Louise Ozier | 693A30232E777C6675736563735C6C2E6F7A696572 i:0#.w|fusecs\l.ozier28/08/2017 23:00:002017-08-28T23:00:00Z Ensuring your organisation is ready for the GDPR24/10/2017 04:35:264165htmlFalseaspx

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